Category Archives: parking lot expansion

>Clarification on Main Library Parking Lot Engineering; Main Library Parking Facts

>I received the following from Middletown Library Director Susan O’Neal, who after reading comments about the Library left on this blog, felt it necessary to clarify a few points about the the Main library’s parking lot expansion project.

For several years, I have been informing the library Board of Trustees that the growth in library usage was creating a shortage of parking. My observations were that a shortage could pop up almost any day and time, and I recommended a parking capacity and usage study to be put into the Board’s capital projects plan. By last fall, it was at the top of the list of things that we needed to do. As with all of our capital projects, the library intended to use its reserves, not to ask the Township for funding.



In the Summer of 2010 I was authorized by the Board to send out RFP’s, Requests for Proposal, to engineering firms for an assessment of a number of parking lot matters. They included:



a study of parking lot use and capacity,
addition of more handicapped parking stalls,
safety of pedestrian crossing the lot,
the possibility of a drop off lane near the entry,
short term parking,
widening the parking stalls, and the
possibility of adding a drive up pick-up window.

Multiple proposals were received, and two firms were selected to be interviewed by the full Board. These firms represented the two lowest proposals in terms of cost. They were DW Smith and Maser Consulting. DW Smith had been the engineer who designed and carried out the water remediation project at the back corner of Main in 2009. Mayor Scharfenberger was present for the DW Smith presentation, but had to leave before the Maser presentation. The contract was awarded to Maser Consulting, in the approximate amount of $29,000. [I’m writing this from home so I only remember the approximate amount]

Maser conducted a comprehensive traffic and use study in AUgust and September 2010; I met with them several times to discuss library needs, etc. and they made and revised plans for a few months. In January, 2011, three proposals were reviewed by the Board at their meeting. Frankly, this presentation did not go well. The Maser team followed Mr. Settembrino’s layout of his four point plan for library finance, which had everyone on the board stunned. The main problem, though, was that additional parking in 2 of the 3 proposals would cover additional land with pavement and would generate storm management and environmental approvals that skyrocketed the costs. I asked Maser for a 4th plan that would avoid these issues and costs and get the maximum parking out of it that we could.

The 4th plan was reviewed by me, Tony Mercantante, Ted Maloney and one of the Maser engineers. Tony mentioned that including this project in the Town’s 2012 Capital Improvements Projects might get the library better pricing. This is the germination of the inclusion of this project in the Transfer of Library reserves to the Township settlement. At this time it was obvious that refinement of the last design, specifications for bidding, and the permissions and tests needed would require additional engineering work. Maser asked if they should prepare a proposal for these next steps, and I said yes.

The proposal came in on May 13, several days before the library board meeting. We were all informed by Committeeman Settembrino that all further engineering work on on the library parking lot would be conducted by the Township Engineer of record, that is T&M. The Board briefly discussed this at their meeting.

The next engineering work to be done will build on the Maser study, not duplicate it, as some have asserted incorrectly.

The Middletown Library will be expected to use the services of T&M if the project is in the Township’s CIP list for next year [and presuming T&M is the Township engineer in 2012]

The Library will be expected to pay all hard [construction] and soft [design, project supervision, permits, testing] that the Township engineer dictates is required.

And ultimately, maybe this is all moot. The library faces a huge cut in its operating budget next year, unless the TC is willing to provide more than the minimum funding level, and thus support the library at close to the 2011 level. A close analysis of our fiscal position is forthcoming. It is my personal belief as the Administrator of the Library, that the library should not undertake debt financing for this project, but rather maintain it’s prior practice of saving until enough cash reserves are available, and then proceeding. This will be the Library Trustees’ decision. I believe the problem of not enough parking will continue to grow, as library business is on a significant upswing. It is unclear to me whether the TC will provide permission for the library to proceed with any capital improvement project in the future unless it is totally under their control, except, of course, for the payment.

Lastly, I hope that in the length and detail of this explanation, it is not lost on the reader that the library’s plans included addressing numerous safety issues, not just additional parking. We DO need more handicapped parking, we DO need to eliminate the double parking in the lot for pickups and dropoffs, we DO need to add more safety measures for pedestrians who have to cross a traffic lane to enter the building!!

We have nearly 2,000 visitors per day at the library. Their safety is of keen importance to us.

Susan O’Neal, Library Director


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Filed under Board of Trustees, Library Facts, Maser engineering, Middletown Library, Middletown Township Committee, parking lot expansion, Susan O'Neal, T and M Engineering, Ted Maloney, Tony Mercantante

>"Unfinished Business" To Be Discussed at Wednesday’s Middletown Library Board Meeting

>Tomorrow night’s (Wednesday) scheduled Middletown Library Board meeting on the surface seems rather innocuous and uncontroversial when you consider the course of events that transpired over the last few months between the Library and the Township Committee over surplus funds, but as we know appearances can be deceiving. The dangers that lurk under calm surfaces may be hidden from view but nonetheless still exist.

Having looked at the agenda for the upcoming meeting there is a discussion scheduled to take place title “Unfinished Business-Update” for line item #8.

Under this title a number of items will be discussed such as the Strategic Plan ,the Lincroft Needs Assessment and the Maser Consulting Proposal. Also under the auspices of this line item, a discussion will take place about the proposal received for engineering work for the Main Library parking lot.

This discussion could get interesting because this project was one of the priorities of the library’s Board of Trustees prior to the Township’s money grab last month, and as such, it was included in the agreement between the library and the Township on the $500,000 transfer of funds.

What make this interesting is that the Township’s trusted engineers of choice, T&M, would be the engineers on this project with no options given to the library for consideration of other firms, which means no competitive bidding on the project that could reduce costs and no say in the final design or outcome of the project by the library trustees.

So the question is, who will be watching out to ensure that the parking lot expansion project will be done properly and in a cost efficient manner? This is the first test for the Township to see if it can be trusted to do what’s right with the monies that will be given it by the library when the funds are finally transferred in the near future.

If you’re interested in attending the meeting it begins at 7:00pm and will be held in the Community Meeting Room of the Main Branch located on New Monmouth Road.

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Filed under Board of Trustees, budget surplus, Meeting, Middletown Library, Middletown NJ, Middletown Township Committee, parking lot expansion, T and M Engineering, unfinished business